Idaho Sheriffs’ Association

CONSTITUTION AND BYLAWS

Revised 9/89; 9/95; 9/97; 2/03; 8/07; 6/08; 12/08

Article 1 NAME AND OBJECTIVES

Section 1 The name of the organization shall be the Idaho Sheriffs’ Association (hereafter referred to as ISA).

Section 2 The Idaho Sheriffs’ Association shall be a non-profit organization of duly elected county sheriffs, associate members and honorary members who are formed into the above named association for the below described lawful purposes:

(A) To afford a ready and continuing means of cooperation between the sheriffs’ offices of the state for the better performance of their work and the discharge of the duties peculiar to their offices.

(B) To extend personal acquaintanceship and understanding among the sheriffs of the state by meetings and discussions.

(C) To study, prepare and present to the Legislature such changes of additions to the current laws as the experience of the sheriffs indicate is beneficial in the effective enforcement of the laws and in the better conduct of the business of the sheriffs’ offices.

(D) Establishing good guidelines of communication with the Idaho State Legislature so that said body shall have the benefit of the knowledge and experience of the county officials when studying proposed legislation directly affecting their offices and counties; presenting and promoting legislation believed to be beneficial to counties, the state and the citizens thereof; and opposing legislation detrimental thereto.

(E) To provide a centralized body through which prompt cooperation may be had with other public officials and bodies in the performance of their duties.

(F) To exercise all authority as granted by the Amended and Restated Articles of Incorporation dated December 11, 2002, and as hereafter may be amended and restated.

Article 2 OFFICERS AND DUTIES

Section 1 The officers of the ISA shall be:

(A) President

(B) First Vice President

(D) Secretary

Section 2 Duties of Officers

(A) The President shall: (1) preside at all meetings of ISA; (2) call special meetings upon a majority vote of the Board; (3) appoint all operating committees and name chairmen thereto; (4) preside at meetings of the Board of Directors; (5) shall be a voting member at the meetings of ISA and/or Board of Directors; (6) be an ex-officio, non-voting member of all operating and special committees.

(B) The First Vice President shall: (1) perform the duties of the President in the absence of the President; (2) in the event of a vacancy in the President’s office, he/she shall automatically become President.

(C) The Second Vice President shall: (1) perform the duties of the First Vice President in the absence of the First Vice President; (2) in the event of a vacancy in the office of First Vice President, he/she shall automatically become First Vice President; (3) in the event of vacancies in the offices of both President and First Vice President, he/she shall automatically become President.

(D) The Secretary shall: Keep or cause to be kept the minutes of the annual meetings and special meetings of ISA and all meetings of the Board of Directors.

Article 3 BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE

Section 1 Board of Directors

(A) The Board of Directors of the ISA shall be:

(1) President

(2) First Vice President

(3) Second Vice President

(4) Secretary

(5) Immediate Past President

(6) Chair of the Jail Standards and Inspections Committee

(7) Chair of the Sheriffs’ Training Committee

(8) Chair of the Sheriffs’ Operational Standards Committee

(9) Chair of the Legislative Committee

Section 2 The Board of Directors shall:

(A) Have general supervision over the affairs of the ISA, decide its policies, issue statements, and direct its activities, subject to the will of ISA as expressed at any special meeting or annual meeting of ISA

(B) Have the power to enter into contracts

(C) Have the power to do any and all things legally necessary to accomplish the purpose of ISA within the approved budget

(D) Have the authority to affiliate with such national organizations or county organizations as in their judgment would be beneficial to ISA, and appoint delegates thereto

(E) The Board shall be authorized to promulgate such rules as are necessary for the smooth and efficient operation of ISA.

Section 3 Executive Committee

(A) The Executive Committee shall consist of:

(1) President

(2) First Vice President

(3) Second Vice President

(4) Secretary

(5) Immediate Past President

(B) The duty of the Executive Committee is:

(1) Work with committee chairs to recruit new members on committees

(2) Recruit qualified members for the office of Second Vice President with specific interest in rotating the seat to differing regions of the state.

(3) Recommend updates to the ISA bylaws

(4) Manage the strategic plan of the ISA

(5) Manage the ISA Scholarship Program

(C) The Executive Committee shall have the power to deal with matters arising between regular meetings of the membership that require an immediate action.

Article 4 ELECTIONS AND VACANCIES

Section 1 Elections

(A) The officers shall be elected by the membership at the annual meeting.

(B) The Executive Director or his designee shall manage nominations and the voting process during the annual meeting. The First Vice President shall automatically be nominated to the office of President and the Second Vice President shall automatically be nominated to the office of First Vice President. The Executive Committee shall submit a nomination for the office of Second Vice President and Secretary. However, this process shall not preclude nominations from the floor for said offices from the general membership present at said meeting.

(C) The new President, First Vice President, Second Vice President and Secretary shall take office the day following the last day of the annual meeting and shall serve in capacity for a period of one year.

Section 2 Vacancies

(A) Should a sheriff be unable to complete their term on the Board of Directors, the Executive Committee shall recommend another sheriff to be appointed to complete the term. The appointment shall be made by a majority vote of the Board of Directors. If the Executive Committee’s recommendation is not confirmed by a majority vote of the Board, then the Board shall, through majority vote, identify and appoint a replacement.

Article 5 MEMBERSHIP

Section 1 General Members

(A) General membership in ISA shall be limited to regularly elected or appointed sheriffs of the counties of the state of Idaho. All fees are due and payable on October 1 of each fiscal year and such fees become delinquent as of January 31 of that fiscal year. Any counties not fully paying the fees as set forth by the Board shall not be allowed to participate in or benefit from any ISA programs nor hold office or vote in ISA. In after January 31, fees are not paid, non-participating counties’ services will cease, their voting privileges removed, and if anyone from such a county is holding an office, he/she will be replaced by a person chosen by the Board.

Section 2 Honorary Members

(A) There are three categories of Honorary Members. The following are eligible:

(1) A former Idaho sheriff in good standing as determined by the Board.

(2) The Director of the Idaho State Police, the Director of the Idaho Peace Officers Standards and Training, the Director of the Idaho Department of Corrections and the Director of the Idaho Department of Juvenile Corrections.

(3) A Corporate affiliate of the ISA as determined by the Executive Committee.

(4) The name of a candidate for honorary membership shall be submitted to the Executive Director, who shall report it to the Board of Directors at the next regular meeting for approval. Honorary members may attend all ISA meetings, but will not have voting privileges.

Section 3 Other Positions in the ISA

(A) The Executive Director, Jail Inspector, Legislative Lobbyist and General Counsel for the ISA may participate in any meeting, whether regular or special, and shall contribute to the Board and Executive Committee meetings. However, they do not have voting authority and may be excluded from executive sessions of the Board.

(1) Executive Director

a. The Board of Directors may enter into an agreement with or hire an organization, person or persons to act as executive director or coordinator for ISA. The executive director or coordinator shall be given guidelines, duties and direction from the Board of Directors in every phase of the operation of ISA business. The executive director shall assume all the authority, powers, functions and duties as may be delegated to him by the board.

b. Hired or contract positions within the ISA shall report to the executive director unless otherwise delegated by the Board of Directors.

(2) Jail Inspector and Jail Standards Coordinator

a. The Board of Directors may enter into an agreement or hire an organization, person or persons to act as jail inspector and jail standards coordinator. The Board of Directors and the Jail Standards Committee shall give the Jail Inspector guidelines, duties and direction.

(3) Legislative Lobbyist

a. The Board of Directors may enter into an agreement with or hire an organization, person or persons to act as legislative lobbyist. The Board of Directors and the Legislative Committee shall give the legislative lobbyist guidelines, duties and direction.

(4) General Counsel

a. The Board of Directors may enter into an agreement with an attorney in good standing to act as General Counsel for ISA.

Article 6 FINANCES

Section 1 Fiscal Year

(A) The fiscal year shall be the same as county governments within the state of Idaho from, October 1^st to September 30^th of each year.

Section 2 Financial Management

(A) The Board of Directors shall have a budget prepared and present the same at the annual meeting. (should be last meeting before Oct 1)

(B) All funds shall be deposited in an ISA checking account in a bank to be selected by the Board and shall be disbursed by check only. Checks shall require two (2) signatures to be determined by the Board.

(D) The Board annually shall have the books and finances audited by a certified public accountant (CPA).

(E) An adequate system of bookkeeping shall be maintained and reports made to the President and Board of Directors as requested.

Section 3 Dues

(A) The dues to ISA shall be recommended by the Board, and set and approved by the membership at the annual meeting each year. Additional assessments can be imposed in addition to dues when approved by two-thirds of the Board.

Article 7 MEETINGS

Section 1 A quorum for a regular meeting shall consist of one-half (1/2) plus one (1) of the general membership who have paid their dues and are in good standing with ISA. A quorum for the Board of Directors shall be one-half (1/2) plus one (1) of the membership of the Board.

(A) If a quorum is not present at a regular meeting, or if a special meeting is called, the President may declare that voting will occur electronically. If so, each member casting a vote shall do so via electronic mail or a similar means that clearly identifies the member, the motion they are voting on, their individual vote and the date of the vote. It shall also be sent in such a way that the Secretary can retain the record of the votes until the completion of the next regular meeting.

Section 2 Regular meetings of ISA shall be held at the call of the President or the Board of Directors, at such times and places as may be designated. Notice of meetings shall be given by mail, e-mail or other written means at least ten (10) days prior to the meeting date.

Section 3 Annual Meeting

(A) An annual meeting of ISA, at which time officers and directors shall be elected, shall be in December every year.

Section 4 Special Meetings of the Board of Directors

(A) Special meetings may be called by a majority of the Board of Directors, provided that written notice is sent to each Board member in advance of such meeting. Only the issues for the call of the special meeting may be considered.

Section 5 Rules of Procedure

(A) The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the ISA in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the ISA may adopt.

Article 8 BYLAWS

Section 1 The internal affairs of ISA shall be conducted as provided in its Bylaws.

Section 2 Amendments

(A) Any amendments to this Constitution and Bylaws must be passed by a two-thirds majority vote of the voting membership present at any regular meeting. The proposed amendment or amendments shall be submitted in writing to the membership at least four (4) weeks in advance of the meeting and shall be read to the members at the meeting.

Article 9 OPERATING COMMITTEES

Section 1 The ISA has certain operating committees as an essential part of the operation and success of the organization. They are the:

(A) Legislative Committee

(B) Jail Standards and Inspection Committee

(D) Sheriffs Training Committee

Section 2 The newly elected Executive Committee shall establish a chair for each committee at the annual meeting. The Executive Committee shall then work with the committee chairs to seek participation and opportunity for member involvement. Membership on each committee shall rest with the Executive Committee. In fulfilling the membership of each committee, there should be an effort to establish representation from different geographic regions of the state.

Section 3 The ISA is represented by sheriffs on many committees, commissions, councils and other official groups. Each year at the annual meeting, the new Executive Board shall ensure the ISA is adequately represented in each of these groups. If the Executive Committee determines that a sheriff has not properly represented the ISA, that sheriff shall be replaced unless the position is a Governor’s appointment. If the position is appointed by the Governor and the sheriff is not adequately representing the ISA, the Executive Committee shall take the issue to the Board of Directors who will decide whether or not to ask the Governor for a new appointment.

Section 4 Each committee chair shall submit written objectives to the Board of Directors at the next regular meeting after they are appointed chair, and in subsequent years, at the first meeting following the annual meeting.

Section 5 The President may appoint Task Forces as needed to examine specific issues as he/she sees fit.

Article 10 ENDORSEMENT

Section 1 The Idaho Sheriffs’ Association shall not endorse any political or judicial candidate.

Article 11 IDAHO ASSOCIATION OF COUNTIES (IAC)

Section 1 The President shall appoint a legislative representative and an alternate to the Idaho Association of Counties’ Legislative Committee for a term of one year.

Section 2 No later than October 1 in each even numbered year, the President shall appoint a member and an alternate to the IAC Board of Directors for a term of two years.