IDAHO

Sheriff Walt Femling

Blaine County

Sheriff Chad Huff

Payette County

Sheriff Wayne Tousley

Twin Falls County

Sheriff Patti Bolen

Valley County

Sheriff Chuck Reynalds

Shoshone County

Commissioner Jim Guthrie

Bannock County

Ms. Pam Sonnen

IDOC

Sheriff Blair Olsen

Jefferson County

Sheriff Lorin Nielson

Bannock County

Sheriff Shaun Gough

Gooding County

Sheriff Marvin Williams

Washington County

Sheriff Jim Jeffries

Power County

Commissioner Gus Johnson

Kootenai County

Mr. David Sasser

General Council

Sheriff David Johnson

Bingham County

Sheriff Jim Weaver

Jerome County

Sheriff Jim Higens

Cassia County

Sheriff Roy Klingler

Madison County

Sheriff Elaine Savage

Bonner County

Commissioner Bill Brockman

Twin Falls County

Nick R. Albers

Executive Director

INTRODUCTION

BACKGROUND

In June of 1975, the Idaho Governor's Council on Criminal Justice issued a report, which described the majority of Idaho Jails as being "Obsolete, inadequate, and incapable of complying with state law." It became quickly evident to the Sheriffs statewide that these inadequate conditions would soon become the target of litigation. Throughout the decade of the seventies, the Federal Courts had become increasingly involved in correctional matters, primarily as a result of inmate initiated Section 1983 civil rights actions. Faced with the prospect of spiraling liability and insurance costs resulting from such litigation, the Idaho Sheriffs' Association took the initiative to provide leadership and direction to bring about needed reform in Idaho jails.

In October of 1978, the Idaho Sheriffs' Association applied to the National Institute of Corrections for funding of a project to develop and implement minimum standards for Idaho jails. That project and subsequent efforts resulted in the establishment of the Idaho Jail Standards and an on-going mechanism for the inspection of Idaho jails. The inspections were conducted annually by a Jail Standards Coordinator and teams of practitioners selected from five regional areas. Each team assisted the Coordinator with inspecting the jails located within their respective regions. The Coordinator worked under a contract with the Idaho Association of Counties. Based upon the inspection findings, the Sheriffs' Association certified jails as Class C (short-term), Class B (intermediate-term), or Class A (full-term) facilities. The inspection process was governed by the Jail Standards Committee of the Idaho Sheriffs' Association.

Since the effort began in 1978, conditions and practices in Idaho jails significantly improved. There existed a high level of awareness among Idaho Sheriffs as to their legal responsibility to operate and maintain constitutionally adequate facilities. Within the often-limited resources available to them, the majority of Idaho Sheriffs took steps to meet this responsibility. Unfortunately, the Idaho Jail Standards were not regularly reviewed and were not updated to reflect the ongoing evolution of corrections standards, case law, or professional practices. The Standards remained largely unchanged from the time they were originally adopted ten years ago. The Idaho Sheriffs' Association became concerned that the Standards had become outdated and no longer served as a reliable instrument with which to measure the adequacy of jail facilities and operations.

In an attempt to address this concern, the Idaho Sheriffs' Association requested short-term technical assistance from the National Institute of Corrections for the purposes of evaluating the Idaho Jail Standards and making recommendations for revisions, as appropriate. The consultants' findings indicated a need for a major revision of the Standards. The consultant recommended that the following steps be taken:

1. The Idaho Jail Standards should be revised and updated to reflect the ongoing evolution in corrections standards and related case law and to promote professional practices in Idaho jails. The standards for the three classes of jails as currently defined should be scrapped in favor of two sets of standards -- one for short-term holding facilities and one for detention facilities.

2. Written operational procedures should be developed to guide the Jail Standards Committee of the Idaho Sheriffs' Association in the implementation and administration of the Standards.

3. Appropriate inspection instruments and related forms for documentation and reporting of inspection findings and follow-up corrective action should be developed.

With funding assistance from the National Institute of Corrections, the Association moved forward to implement these recommendations. The Association contracted with Mark D. Martin, Chief of the Jail Standards Division of the Nebraska Commission on Law Enforcement and Criminal Justice, to research and draft the revised Standards. In addition, with the consultant’s assistance, the Association established written operational guidelines for the implementation of the newly revised Standards. These guidelines defined the roles and responsibilities of the Association, the Jail Standards Committee, and the Jail Standards Coordinator with regard to the implementation of the Standards. The guidelines further defined a process for the systematic inspection, follow-up, and certification of Idaho jails.

Two sets of Standards were established. The Minimum Standards for Holding Facilities were established to apply to facilities used for the temporary detention of pretrial detainees for up to seventy-two hours, prior to arraignment, transfer, or release. The Minimum Standards for Detention Facilities were established to apply to full-service jails, which, by statute, hold persons who are:

a) Committed in order to secure their attendance as witnesses in civil cases,

b) Charged with a crime and are committed for trial,

c) Committed for contempt, or

d) Sentenced to confinement up to one year upon conviction of a crime.

These Standards are not intended to be used in any legal proceeding to establish a "duty of care" or evidence of a legal duty to any person or entity. Rather, these standards are intended:

(1) As a statement of professional goals to be achieved;

(2) To promote recognition of needed improvements, both as to facilities and operations

(3) To promote operational efficiency, and

(4) To encourage professionalism in the operation of Idaho jails

These Standards are intended as minimum standards for the operation of Idaho jails. They in no way prohibit the Sheriff from providing greater services, security, or programs to enhance the operation of his or her facility.

INSPECTION AND CERTIFICATION PROCESS

The Idaho Sheriffs' Association has established a means whereby Sheriffs can demonstrate compliance with these Standards in their respective jail facilities through a systematic inspection and follow-up process. Regularly scheduled inspections of county jails shall be conducted at least annually. A team comprised of two (2) Sheriffs, one (1) County Commissioner and one (1) Jail Administrator or representative from the jail along with the Jail Coordinator, shall conduct the inspection. (Revised 12/04/2006)

Following each inspection in which the facility is not found to be in full compliance, the Sheriff will receive a detailed report listing the areas of non-compliance. Within thirty (30) days of receipt of the report, the Sheriff, in conjunction with the County Board, must prepare and submit a Compliance Plan to the Jail Standards Coordinator. The Compliance Plan must include a listing of the deficiencies cited, a detailed statement of the steps taken or to be taken to correct each of the deficiencies, and a projected compliance date for each cited deficiency. Sheriffs of facilities found to be in full compliance with the Standards upon inspection will receive a report to that effect and will not be required to take any further action. The Jail Standards Coordinator will then evaluate the submitted Compliance Plans and make recommendations to the Jail Standards Committee. Based upon the inspection findings and the submitted Compliance Plans, the Jail Standards Committee may take one of the following actions:

* The Committee may find a facility in full compliance and issue a Certificate of Compliance to the Sheriff;

* The Committee may approve a submitted Compliance Plan. Upon verified completion of the proposed corrective action, the Committee may then issue a Certificate of Compliance; or

* The Committee may reject a Compliance Plan it deems unacceptable and decline to issue a Certificate of Compliance to such facilities until it receives verification that the cited deficiencies have been corrected. Where Compliance Plans are rejected, the Committee will make reasonable efforts to work with the Sheriff to devise an acceptable Plan.

The inspection and certification process is designed to provide Sheriffs a systematic way to address jail deficiencies. The Association recognizes that some deficiencies may take an extended period of time to correct. The establishment of the Compliance Plan helps the Sheriff and County board put into motion a Plan of Action which

will ultimately bring the facility into compliance with these Standards. The Compliance Plan demonstrates

the County's "good faith" and commitment to achieving compliance. As such, it is an important interim step for those counties not immediately able to demonstrate full compliance. It should be noted that for those jails that are under a specific court order, which governs the operation of, or standards of compliance for that specific jail, they shall adhere to, and be judged by the appropriate court order.

INTENTION OF JAIL STANDARDS AND REVISIONS

These standards, and revisions, are not intended to be used in any legal proceeding to establish a “duty of care” or evidence of a legal duty to any person or entity. Rather, these standards are intended (1) as a statement of professional goals to be achieved; (2) to promote recognition of needed improvements, both as to facilities and operations; (3) to promote operational efficiency, and (4) to encourage professionalism in the operation of Idaho jails. These standards are intended as minimum standards for the operation of Idaho jails. They in no way prohibit the Sheriff from providing greater services, security, or programs to enhance the operation of his or her facility.

Facility Information Systems

g. Notations of problems, disturbances (Revised 09/07)

h. Notations of any use of emergency or restraint equipment

i. Notations of any use of force, prior to end of shift. (Revised 12/03)

05.06 The sheriff’s office shall maintain a permanent log for disciplinary detention and administrative segregation areas. The log may be combined with the log required in Chapter 05.05 above. The following information, at a minimum, shall be recorded: (Revised 12/03)

a. All admission and release to segregation, including time and date;

b. All visits to inmates housed in segregation;

c. Any services or programs provided to inmates housed in segregation;

d. Any disciplinary action taken on inmates housed in segregation; and

e. Any deprivation or removal of an authorized item, with the reason noted.

05.07 The detention facility shall maintain a master file or roster board indicating the current cell assignment and status of all inmates housed in the facility. (Revised 12/03)

05.08 Employees shall promptly prepare written reports of all incidents resulting in physical harm to any individual or the facility, or threatening the safety of any individual or security of the facility, for review by the facility administrator prior to the end of shift. (Revised 12/03)

05.09 The detention facility shall maintain an accurate record of all meals served to inmates, including items served, time and date served. (Revised 12/03)

05.10 The detention facility shall maintain a visitor's register in which the following will be recorded:

(Revised 12/03)

a. Name of each visitor;

b. Time and date of visit;

c. Inmate to be visited; and

d. Relationship of visitor to inmate.

Inmate Records

05.11 The detention facility shall maintain an accurate and current file folder for each inmate detained. The file folder shall contain, at a minimum, the following: (Revised 12/03)

a. Booking and intake records;

b. Court orders/records;

c. Photographs or digital image and fingerprints; (Revised 12/03)

d. Itemized and detailed inventory forms for all clothing, property, money and valuables taken from the inmate; (Revised 12/03)

e. Record of deposits/withdrawals from the inmate's account;

f. Classification records;

g. Record of participation in programs and services;

h. Rule infraction reports;

i. Records of disciplinary actions;

j. Grievances filed and their dispositions;

k. Incident reports involving the inmate;

l. Release records, and

m. Any other pertinent inmate information.

Facility Information Systems

05.12 The detention facility shall maintain a file for each inmate's medical records. The file shall contain, at a minimum, the following: (Revised 12/03)

a. Medical screening form;

b. Any mental health screening form:

c. Any subsequent health appraisal forms;

d. Any requests for medical attention;

e. All records of medical encounters, including time, date and provider of the services;

f. All findings, diagnoses, and treatments;

g. Copy of all prescriptions and records of dispensing;

h. Any release of medical information forms completed;

i. Any consent or refusal of medical services forms completed; and

j. Other pertinent medical information.

05.13 The detention facility administrator, in conjunction with the healthcare provider, shall establish written policy and procedures which, at a minimum, shall address the following: (Revised 12/03)

a. Establishes a “privacy deputy” who reviews all requests for access to medical records, reviews and proposes related policies and procedures and other activities designed to facilitate proper documentation of health care and access to records of such care; (12/04/2006)

b. Identifies those persons who need to have access to medical records in order to protect staff members, inmates and other persons who may come in contact with inmates;

c. Establishes protocols to be followed in order to have “routine” access to medical records and “non-routine” requests for access to medical records;

d. Recognizes that once an inmate is no longer incarcerated, his or her medical records must be securely stored and a procedure is in place that limits access to such medical information consistent with applicable local, state and/or federal laws;

e. Establishes measures to be taken to mitigate damage or harm arising from improper access to or release of such records;

f. Provides sanctions for attempted and/or completed improper access to or release of such records;

g. Clearly identifies mandatory training for facility employees, contractors and such other persons as are deemed necessary to be aware of applicable laws, policies and procedures regarding such records;

h. Provides a process for inmates, staff and any other persons to use to report improper access to or use of medical records.

05.14 The facility shall prepare, keep current, and provide copies to the Idaho Sheriffs Association, statistical records which identify the following:

a. Total Monthly Bookings

b. Total Prisoner Days

c. Housing Status (in house, housed off-site, housed in programs)

d. Transport Holds

e. Sentence Type (pre-sentenced, sentenced)

f. Gender (male, female)

g. Charge Type (felony, misdemeanor, civil)

h. Hold Type (county, other county, state, federal/tribal)

i. Juveniles Detained as Adults

j. State Prisoners on Parole or Probation

Fire Safety and Emergency Procedures

CHAPTER 6

FIRE SAFETY AND EMERGENCY PROCEDURES

06.01 The facility shall have written policy and procedure, which specify fire prevention regulations and practices to ensure the safety of inmates, visitors and staff.

06.02 The facility shall maintain documentation that the facility complies with safety and fire prevention standards and has been inspected by the State Fire Marshall, local fire department, or other qualified entity, on an annual basis.

06.03 The facility administrator shall designate a facility employee as fire safety deputy who has received training and is familiar with the applicable regulations, inspection process, and fire prevention practices. (12/04/2006)

06.03.01 The fire safety deputy should conduct regular fire safety inspections of the facility. (Revised 12/03) (12/04/2006)

06.03.02 The fire safety deputy shall schedule and coordinate fire drills annually. (Revised 12/03) (12/04/2006)

06.03.03 The fire safety deputy shall coordinate the inspection and testing of fire detection and suppression equipment by qualified persons at least quarterly. (12/04/2006)

06.03.04.1 The time, date and results of all fire safety inspections, fire drills, and equipment testing and inspection shall be documented.

06.03.04.2 The detention facility shall be equipped with at least one AED (automatic electronic

defibrillator). (Revised 12/03)

06.03.05 The detention facility shall be equipped with adequate self contained breathing

apparatus, and all employees should be trained in the use of the SCBA devices. (Revised

12/03)

06.04 The facility shall have a written fire evacuation plan for use in the event of fire or major emergency. The plan shall include routes of evacuation and provisions for housing of inmates after evacuation. The plan shall be posted where inmates and staff may familiarize themselves with it.

06.05 The facility administrator shall involve the local fire department in fire emergency planning and training, and drills, as appropriate.

06.06 The facility shall have equipment necessary to provide emergency electrical power to maintain essential services, security, and safety in the event of a power failure.

Security and Control

CHAPTER 7

SECURITY AND CONTROL

07.01 The facility shall have written policy and procedure to govern all aspects of facility security and control. These written policies and procedures shall address, at a minimum, the following:

a. Inmate supervision and management;

b. Inmate and facility searches and contraband control;

c. Control of keys, tools and weapons;

d. Security inspections and maintenance of security systems; and

e. Emergency procedures.

Inmate Supervision and Management

07.02 Facility employees shall observe all inmates at least every thirty (30) minutes on an irregular schedule and the time of all such checks shall be logged. More frequent checks should be made of persons who are violent, suicidal, mentally ill, intoxicated, or who have other special problems or needs warranting closer observation.

07.03 Inmates participating in work programs, except those on temporary release status, shall have supervision provided in keeping with their custody classification while outside the security perimeter of the facility. Minimum security custody inmates shall be periodically checked to assure appropriate accountability and security.

07.04 Policies governing supervision of female inmates by male employees and male inmates by female employees shall be based on equal employment opportunity and inmate privacy needs. Except in emergencies, facility employees shall not observe inmates of the opposite sex in toilet and shower areas. Adequate employees shall be available, as needed, to conduct or assist in the admissions process of female and male inmates, conduct searches of inmates, and perform other sensitive procedures involving inmates. (ref. 03.03) (Revised 12/03)

07.05 The facility shall have a system to physically count inmates. At least three (3) documented inmate counts, during which the inmates' physical presence is confirmed, shall be conducted every twenty-four (24) hours.

07.05.01 At least one (1) count shall be conducted each shift.

07.05.02 The system shall also provide strict accountability of inmates on work release, educational release, or other temporary leave status who may be absent from the facility for certain periods of the day.

07.06 The facility should have staff posts located in or adjacent to inmate housing areas to permit facility employees to hear and respond promptly to problems or emergency situations.

07.07 Where staff posts are not located in or adjacent to inmate housing areas, an audio electronic surveillance and communication system shall be available.

Security and Control

07.08 Visual electronic surveillance equipment, where available, shall be used primarily to monitor hallways, stairwells, points of access through the security perimeter, and common areas. If inmate living areas are visually monitored with electronic equipment, provisions shall be made to shield shower and toilet areas to protect inmate privacy.

07.09 The use of physical force by facility employees shall be restricted to instances of justifiable self-protection, the protection of others or property, the prevention of escapes, or the suppression of disorder and then only to the degree necessary to restore order.

07.09.01 Physical force shall not be used as punishment.

07.09.02 Facility employees shall prepare a written report prior to end of shift following any use of force to be made available for review by the facility administrator. (Revised 12/03)

07.10 Restraint equipment shall be used only as a precaution against escape during transfer or as a prevention against inmate self-injury, injury to others, or damage to property.

07.10.01 Accepted policy must be established and approved, and restraint equipment shall be

applied only for the time absolutely necessary, and always in accordance with

manufacturer’s guidelines and detention facility policy. (Revised 12/03)

07.10.02 The use of restraint equipment, other than for routine use during transfer, shall be approved by the senior employee on-duty and documented in a report prepared for review by the facility administrator.

Security

07.11 The facility shall have a security perimeter to prevent access to the facility by unauthorized personnel.

07.12 All security perimeter entrances, cell block doors, and doors opening into a corridor within the security perimeter shall be kept locked except when in use. Doors to vacant units, unoccupied cells, and storage units shall be secured.

07.13 The facility administrator or his/her designee shall conduct at least weekly inspections of all locks, bars, windows, floors, walls, ventilator covers, access plates, glass panels, protection screens, doors and other security equipment. The date, time, and results of these inspections shall be recorded on a checklist or log. The facility administrator shall promptly correct any identified problems.

Searches and Contraband Control

07.14 The facility administrator shall maintain a list of items designated as contraband and shall describe contraband in inmate rules and visiting rules. Facility employees shall be familiar with what items are included on the list of designated contraband.

07.15 The facility shall have a facility search plan for the control of contraband which provides for unannounced and irregularly timed searches of cells, dayrooms, and activity, work or other areas accessible to inmates.

Security and Control

07.16 Contraband control procedures shall provide for the inspection of all materials and supplies coming into the facility.

07.17 The facility shall have a plan for the searching of inmates for the control of contraband, which includes, at a minimum, the following provisions:

a. Search of inmates upon re-entering the security perimeter;

b. Search of new inmates in accordance with Chapter 15.05;

c. Unannounced and irregularly timed searches of inmates;

d. Frequent searches and close supervision of trustees; and

e. Provision for strip searches at such times when there exists reasonable suspicion that the inmate is in the possession of contraband.

f. Provision for body cavity searches at such times where there exists probable cause to believe that the inmate is in possession of contraband.

07.18 All strip and body cavity searches shall be conducted in private and in a manner, which preserves the dignity of the inmate to the greatest extent possible and under sanitary conditions. All strip searches shall be conducted by facility employees of the same sex as the inmate (unless the inmate’s conduct necessitates the use of force to complete the search). All body cavity searches shall be conducted by a licensed physician or medical personnel. No persons of the opposite sex of the inmate, other than a licensed physician or medical personnel shall be present during strip or body cavity searches unless the inmates conduct necessitates the use of force to complete the search. (Revised 09/07)

07.19 All contraband items found during facility or inmate searches shall be seized. The seizure and disposition of the contraband shall be documented. When a crime is suspected to have been committed within the facility, all evidence shall be maintained and made available to the proper authorities.

Key Control

07.20 All facility employees shall be familiar with the locking system of the jail and shall be able to release inmates immediately in the event of a fire or other emergency.

07.21 The facility shall have a key control, which includes, at a minimum, the following provisions:

a. All keys not issued to employees shall be stored in a secure depository, which is inaccessible to unauthorized persons at all times;

b. There shall be an accounting procedure for the issuance and return of keys;

c. There shall be a procedure for reporting and repair of any broken key or lock;

d. A duplicate set of keys shall be maintained in a separate, secure place;

e. Inmates shall be prohibited from handling keys, which operate security locks;

f. Emergency keys shall be readily accessible for issuance in accordance with emergency procedures;

g. A key inventory shall be maintained in which each lock is identified with its location, number of keys available, and key labels recorded; and

h. Precautions shall be made to ensure the security of non-key operated locks such as electrical switches or mechanical levers.

Tool Control

07.22 The facility shall have a tool control system, which includes, at a minimum, the following provisions:

a. All facility owned tools and other potentially dangerous equipment shall be securely stored in a locked area or outside the security perimeter;

Security and Control

b. There shall be an accounting system to record the issuance and return of all facility-owned tools and equipment;

c. Facility employees shall carefully monitor the use of tools and equipment by maintenance and repair workers within the security perimeter to ensure that none are left unattended, lost or forgotten;

d. Tools and equipment shall be used by inmates within the security perimeter only under the direct supervision of facility employees; and

e. The loss or misplacement of tools or equipment shall be promptly reported to the facility administrator.

Control of Firearms, Chemical Agents, Stun Guns and Other Weapons

07.23 Unless authorized all firearms, chemical agents, stun guns, tazers and other weapons assigned to the facility shall be stored in an arsenal, vault, or other secure area under lock. (Revised 12/03)

07.23.01 The weapons storage area shall be inaccessible to unauthorized persons.

07.23.02 There shall be an accounting procedure for the issuance and return of all weapons.

07.23.03 All weapons shall be inventoried at least annually to determine their condition and expiration dates. (Revised 12/04/2006)

07.24 Except in emergency situations, no firearms, chemical agents, or other weapons shall be permitted within the security perimeter unless authorized. (Revised 12/03)

07.24.01 Facility employees shall use only those firearms or other security equipment issued through, or approved by the sheriff or his designee and only when authorized by the facility administrator. Facility employees shall use only those weapons for which they have received training and are qualified to use. (Revised 12/03)

07.24.02 The facility shall provide a weapons locker or similar arrangement at security perimeter entrances for the temporary storage of weapons belonging to law enforcement officers who must enter the facility.

07.25 Facility employees discharging firearms, using chemical agents or any other weapon, or otherwise using force to control inmates, shall document the incident in a written report to the facility administrator prior to the end of shift. (Revised 12/03)

Emergency Procedures

07.26 The facility shall have written policy and procedure for the handling of emergency situations including, at a minimum, the following:

a. Escape;

b. Hostage taking;

c. Riots or major disturbances;

d. Suicide;

e. Natural disasters; and

f. Mass arrest.

Special Management Inmates

CHAPTER 8

SPECIAL MANAGEMENT INMATES

08.01 The facility shall have written policy and procedure to govern the management of inmates housed in administrative segregation, protective custody, medical/mental holds and disciplinary detention. (Revised 12/03)

08.02 The facility administrator or the senior deputy on duty may order immediate segregation when necessary to protect the inmate or others. The segregation shall be reviewed within three (3) days, excluding weekends and holidays, by the classification deputy, disciplinary deputy, or other appropriate authority having jurisdiction over the type of segregation ordered. (12/04/2006)

08.03 Inmates may be placed in disciplinary detention for a rule violation only after a full hearing before the disciplinary deputy or committee as provided in Chapter 13. Except in the most serious cases, an inmate shall not be kept in disciplinary detention for more than fifteen (15) days for one offense, but in no case shall the period of detention exceed thirty (30) days for one incident without the specific written approval of the facility administrator. (12/04/2006)

08.04 The classification deputy or the facility administrator may place an inmate in administrative segregation or protective custody when the inmate's presence in the general population poses a serious threat to life, property, self, staff or other inmates. Administrative segregation may be warranted when: (12/04/2006)

a. The inmate is segregated pending investigation or trial for a criminal act allegedly committed while in custody;

b. The inmate is segregated pending transfer;

c. The inmate requests or requires segregation for his/her own protection;

d. The facility physician orders segregation for medical reasons; or

e. The inmate's behavior while confined in disciplinary detention indicates the need for further segregation from the general population upon release from disciplinary detention.

08.05 The status of inmates in administrative segregation or protective custody shall be reviewed by the classification deputy after seven (7) days and then every thirty (30) days thereafter. (12/04/2006)

08.06 Inmates in administrative segregation or protective custody shall be released only after a review by the classification deputy or facility administrator. (12/04/2006)

08.07 Any cell used for segregation shall provide living conditions which are approximately equivalent to the conditions in general population. An inmate may be placed in an unequipped cell only if it is necessary to prevent suicide or other self-destructive acts or to prevent damage to the cell or equipment.

08.08 Segregated inmates shall be able to maintain acceptable levels of personal hygiene.

Special Management Inmates

08.09 The access of inmates in disciplinary detention to telephone services may be restricted to contact with legal counsel. Inmates in administrative segregation or protective custody shall have access to telephone services to include contact with legal counsel and as otherwise authorized by the facility administrator.

08.10 Inmates in administrative segregation or protective custody shall have access to programs and services to the same extent as the general population, except where such participation threatens the safety and security of the facility or community.

08.11 Inmates in administrative segregation or protective custody shall not be deprived of an authorized item, service, or activity, except when necessary to ensure the inmate's safety or the well being of staff and other inmates. When items, services, or activities are withheld, a written report shall be made of the action to the facility administrator.

Food Services

CHAPTER 9

FOOD SERVICES

09.01 The facility shall have written policy and procedure to govern the facility's food services operation.

Menu Planning and Dietary Requirements

09.02 The facility's food service operation shall be supervised by a designated employee who is qualified by experience and/or training.

09.03 The preparation of menus should provide a nutritionally balanced diet, and all menus shall provide a minimum of 2500 calories daily.

09.04 All menus shall be planned, dated, and available for review at least one week in advance. Notations shall be made of any changes in the menu. Menus shall be kept at least one (1) year after use.

09.05 Special diets prescribed by a physician shall be followed according to the physician's written instructions or the written instructions of a local dietician.

09.06 Provisions shall be made for special diets when an inmate's religious beliefs require adherence to particular dietary practices. The facility administrator shall contact appropriate clergy to secure diet specifications, as necessary. In the provision of religious diets, the facility administrator may exclude such items as those containing alcohol or controlled substances which may threaten the safety and order of the facility or other food items which may create an unreasonable burden to the facility to make available to the requesting inmate.

09.07 The facility shall maintain an accurate record of all meals served to inmates, including special diets. The items served, the time and date served shall be recorded.

09.08 Menus and records of meals served shall be reviewed at least annually by a dietician or nutritionist to verify nutritional adequacy. The facility shall maintain documentation of the dieticians or nutritionist's review and verification. Subsequent menus shall be promptly revised to eliminate any deficiencies noted.

Menu Preparation and Serving

09.09 Three meals, two of which are hot, shall be served daily. No more than fourteen (14) hours shall elapse between the evening meal and breakfast. Meals shall be served at approximately the same time every day.

09.10 Food flavor, texture, temperature, appearance and palatability shall be considered in food preparation. Food shall be served promptly after preparation. Procedures shall ensure hot food is served hot and cold food is served cold.

09.11 Food shall not be withheld from inmates, nor the menu varied either as a disciplinary sanction or as a reward without prior approval of sheriff or his designee, after consultation with legal counsel. (Revised 12/03)

Food Services

09.12 All meals shall be prepared and served under the direct supervision of facility employees to prevent contamination, favoritism, careless serving, or waste. (Revised 12/03)

09.13 The facility shall have a control system for the issuance and return of all food preparation and eating utensils.

09.14 The facility shall have a system to account for all food and supplies in order to prevent pilferage. Yeast, vanilla extract, and similar substances that are often pilfered shall be accessible only to facility employees.

Sanitation

09.15 Food service and related sanitation practices shall provide the following:

09.15.01 The facility administrator shall solicit at least an annual sanitation inspection by a qualified health officer. The results of the inspection shall be documented and the facility administrator shall take prompt action to correct any identified problems.

09.15.02 A daily inspection of all food service areas and equipment shall be conducted by the facility administrator, food service personnel, or other facility employee who is familiar with food service sanitation requirements and practices.

09.15.03 If inmate food is obtained through a contract for food service from another source outside the facility, the food service provider shall meet all local health, sanitation and licensing requirements.

09.16 All persons assigned to food service work, including inmates, shall be carefully screened and determined to be in good health and free from any communicable or infectious diseases, vermin, or open, infected wounds.

09.17 All persons assigned to food service work shall be required to maintain adequate personal hygiene and cleanliness.

09.18 All persons assigned to food service work shall be familiar with appropriate food service sanitation practices and requirements.

09.19 All dishes, utensils, pots, pans, trays, and food carts used in the preparation, serving, or consumption of food shall be washed and rinsed promptly after every meal. Disposable utensils and dishes shall not be reused.

09.20 A daily cleaning schedule shall be established and followed to ensure the entire food service area is kept clean and sanitary.

09.21 All storage and pantry areas shall be maintained in clean and sanitary condition at all times, and kept free from contamination from any source at all times.

09.22 All garbage shall be stored in water tight containers with plastic trash liners and tight fitting covers. Garbage shall be removed daily.

Food Services

Food Service Storage

09.23 All food or food products prepared or in bulk, shall be stored in clean, seamless containers after opening of the original container. Non-perishable food shall be stored off the floor on washable shelving and shall be protected from flies, rodents, vermin, overhead leakage, and away from excessive heat. All perishable food, meat and dairy products, fresh fruit and fresh vegetables shall be refrigerated at the proper temperature to maintain them in their best condition until used.

09.24 All items stored for future use shall be rotated on a first in, first out basis.

09.25 Soaps, detergents, waxes, cleaning compounds, insect spray, and any other toxic or poison materials shall be kept in a separate, locked storage area.

Food Service Facilities

09.26 Kitchen floors shall be constructed of smooth, durable material to provide an easily cleanable surface.

09.27 All kitchen walls, shelves, ceilings, and cabinets shall be finished with smooth, washable light colored finishes to provide easily cleanable surfaces.

09.28 At least 20 foot-candles of artificial lighting shall be provided in the kitchen.

09.29 Adequate ventilation shall be available to dispel excessive heat, steam, condensation, obnoxious odors, vapors, smoke, and fumes from the kitchen area.

09.30 All vent openings to outside air shall be screened to prevent entrance of dirt, dust, and other contaminants.

09.31 Adequate supplies of hot and cold water shall be available in the kitchen. Water required for washing and rinsing shall be available in sufficient quantities at the temperatures required.

09.32 Toilet and lavatory facilities shall be available to food service workers in the vicinity of the kitchen.

Sanitation and Hygiene

CHAPTER 10

SANITATION AND HYGIENE

Facility Sanitation and Maintenance

10.01 The jail shall maintain documentation by state and/or local health officials or other qualified persons that the facility complies with state and local sanitation and health codes based on at least an annual inspection of the facility.

10.02 The facility administrator or his/her designee shall conduct at least weekly sanitation and maintenance inspections of all areas of the facility.

10.03 The facility shall have a plan of the control of vermin and pests which includes monthly inspections. If fumigations are necessary, they must be done by a licensed pest control professional.

10.04 The facility shall have a written housekeeping plan for all areas of the physical plant which provides for daily housekeeping and maintenance by assigning specific duties to inmates and staff, the plan shall include the following provisions:

a. All work shall be assigned and supervised by facility employees. No inmates shall be allowed to assign work to other inmates;

b. Bars, screens, ledges, and other exposed surfaces shall be dusted and/or washed at least weekly or when soiled, dirty or otherwise necessary;

c. Floors shall be swept daily and scrubbed and rinsed at least weekly. Floors shall be kept free from hazardous objects at all times;

d. Walls and ceilings shall be washed as needed and inmates shall be prohibited from placing pictures, pin-ups or other objects on walls or ceilings which might be used to conceal contraband or offer a breeding place for vermin;

e. Toilets, lavatories, sinks and other sanitary equipment shall be cleaned with hot, sudsy water daily;

f. Shower facility shall be cleaned thoroughly with hot water, soap, and scouring powder daily;

g. Each inmate shall be responsible for keeping his/her own cell area clean at all times. Cells and dormitories shall be kept free of accumulations of food or unnecessary articles, which might attract vermin;

h. Durable, fire-retardant trash receptacles and ashtrays, if smoking is authorized, shall be provided throughout the facility and shall be emptied and cleaned daily; (Revised 12/03)

i. Adequate cleaning tools and supplies shall be provided to inmates to be used under the supervision of facility employees. Supplies shall not be stored in inmate cells or rooms. Mops and other cleaning tools shall be thoroughly cleaned after each use and stored in a well-ventilated place. Inmate access to cleaning equipment, tools, and supplies shall be controlled;

j. Mop sinks and janitor's closets shall be cleaned thoroughly after each use;

k. To the extent possible, cleaning and janitorial supplies shall be nontoxic to humans. All poisonous and caustic compounds used for cleaning shall be clearly labeled and kept in a locked storage area apart from all other articles.

Sanitation and Hygiene

10.05 Painted surfaces shall not be scaled or deteriorated. When repainting, a light, soft-toned, fire-retardant and washable paint shall be used.

10.06 All plumbing, lighting, ventilation equipment, furnishings, and security hardware in inmate living areas shall be kept in good working order. Any broken fixture, equipment, furnishings, or hardware shall be promptly repaired or replaced.

10.07 Where the facility's water supply is obtained from a private source, the source shall be properly located, constructed, and operated to protect it from contamination and pollution. The water shall meet all current standards set by the applicable state and/or local authority as to bacteriological, chemical, and physical tests for purity.

Inmate Personal Hygiene

10.08 Sufficient shower facilities with adequate supplies of hot and cold water shall be available in inmate living areas to permit inmates to shower or bathe daily. Inmates shall be encouraged to shower or bathe at least three times per week.

10.09 Provisions shall be made for inmates to receive a hair cut at least monthly and to shave daily if they choose. Razors issued for inmate use shall not be shared.

10.10 The facility shall provide without charge the following articles necessary for maintaining proper personal hygiene: (Revised 12/04/2006)

a. Soap;

b. Toothbrush;

c. Toothpaste or powder;

d. Comb; and

e. Products for female hygiene needs

f. Underwear

10.11 Toilet paper shall be available at all times in inmate toilet areas.

10.12 The facility shall provide for the issue of clean clothing, bedding, linens, and towels to new inmates held overnight. At a minimum, the following shall be provided:

a. A set of standard facility clothing or uniform;

b. Fire-retardant mattress;

c. Pillow and pillow cases;

d. Two (2) sheets or one (1) sheet and One (1) mattress cover;

e. Sufficient blankets to provide comfort under existing temperature conditions; and

f. One (1) clean towel.

10.13 Laundry services shall be sufficient to allow required clothing, bedding, and towel exchanges for inmates.

10.13.01 Inmate clothing shall be laundered or exchanged at least twice (2) each week.

10.13.02 Linen shall be changed and laundered or exchanged at least once weekly or more often, as necessary.

10.13.03 Blankets in use shall be laundered or exchanged at least monthly, or before reissue to another inmate.

10.13.04 Towels shall be laundered or exchanged at least twice (2) weekly.

Sanitation and Hygiene

10.14 The facility inventory of clothing, bedding, linen, and towels shall exceed the maximum inmate population to ensure that a reserve is always available.

1998 ISA President

Sheriff Greg Moffatt

2003 ISA President

Shaun Gough

CHAPTER 1